Last updated: [client to confirm: publication date]

Who controls your data

This website is operated by Are Ye Dancin' Ceilidh Band & DJ. The data controller is [client to confirm: legal entity or sole trader name], based at [client to confirm: business address or service address].

For privacy questions, contact [email protected].

What this website collects

If you use a contact form, booking link, or subscription form, we collect the details you choose to send, such as your name, email address, phone number, message, and appointment or subscription preferences.

The site also records basic technical information needed to deliver and secure the website, such as IP address, device/browser details, pages requested, and timestamps.

Why we use it

We use enquiry data to reply to you and manage your booking. When you ask us to play at your wedding, party or event, the lawful basis is usually contract, or steps taken at your request before entering a contract. Marketing email is sent only with your consent, and you can unsubscribe at any time.

Lawful basis: legitimate interests

For some processing, replying to general enquiries, keeping booking and event records, and securing the website, we rely on legitimate interests:

  • Purpose: to respond to enquiries, arrange and run the events you book, keep accurate records of dates and arrangements, and keep this website secure and working.
  • Necessity: this processing is necessary because we cannot confirm a date, plan your night or keep our service reliable without holding the details you send us.
  • Balance: we have weighed this against your rights and freedoms. We only handle the details you choose to give us, keep them no longer than needed, and do not use them for anything you would not reasonably expect.

Where we rely on a recognised legitimate interest under the Data (Use and Access) Act 2025, for example, disclosing information to a public-safety body where the law allows, the balancing test does not apply to that specific disclosure.

Processors and third parties

We use the following services to run this website and our bookings:

  • Cloudflare — website hosting, security and the booking database.
  • PostHog (EU servers) and Google Analytics 4 — visitor statistics, as described under cookies above.
  • Sentry (EU servers) — error reporting, so we find out when a page breaks. It records what went wrong, not who you are.
  • Cal.com and Google Calendar — checking and holding your event date.
  • Your own bank — deposits and balances are paid by bank transfer straight to us. No card or payment details are ever entered on this website, and no payment processor is involved.
  • Postmark and Resend — sending you email about your enquiry and booking.
  • Twilio — calls and text messages about your booking.

Cookies and browser storage

We show no cookie banner, because we run no advertising or tracking cookies and never profile you. We measure which pages are visited and which buttons are pressed, and nothing more. Storing that is permitted without consent under the statistics exception the Data (Use and Access) Act 2025 added to regulation 6 of the Privacy and Electronic Communications Regulations, on condition that we tell you clearly what we store and give you a simple way to object.

The cookies and analytics page is where we do both: it lists every item stored in your browser, and it carries a one-click switch to turn all measurement off and delete the analytics cookies already set.

Retention

Enquiries are kept only for as long as needed to respond and manage the relationship, then deleted or archived under the client's normal record-keeping rules. Marketing subscribers remain subscribed until they unsubscribe or ask to be removed.

Your rights

Under UK GDPR, you can ask to access, correct, erase, restrict, or transfer your personal data, object to some processing, or withdraw consent.

Subject access requests

You can ask for a copy of the personal data we hold about you. We will make reasonable and proportionate searches to find it and respond within the statutory timeframe (normally one month). To make a request, email [email protected].

Your right to complain

If you are unhappy with how we have used your personal data, you can complain to us first using our data-protection complaints form, or by email to [email protected]. We will acknowledge your complaint within 30 days and keep you informed of progress and the outcome.

If you remain dissatisfied, you can escalate to the Information Commissioner's Office (ICO) at ico.org.uk.